Recreational Baseball serving Clive, Urbandale, Waukee and surrounding area.

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Walnut Creek Baseball Board of Directors Positions

 

President

  • Oversee daily operations of the league and facility
  • General oversight and strategic direction
  • Communicate with outside entities
  • Facilitate Board of Directors meetings

 

Vice President

  • Manage the Recreational League
  • Oversee Coordinators for each age division
  • Coordinate try-outs and draft for 9U and older age divisions
  • Coordinate coaches clinic with Waukee HS Baseball coach

 

Secretary

  • Record minutes of Board of Directors meetings
  • Schedule Board of Directors meetings and communicate to Board Members
  • Coordinate and manage the Officer on Duty schedule
  • Manage reporting requirements with state entities

 

Treasurer

  • Pay vendors
  • Manage financial books

 

Division Coordinator - 5u, 6u, 7u, 8u, 9u, 10u/11u, 12u/13u, 14u/15u (one for each age division)

  • Recruit coaches for your age division
  • Construct teams either based on elementary school or by coach request (8u and younger)
  • Communicate with coaches and parents for your age division
  • Attend try-outs and draft (ages 9u and older)

 

Facility Manager

  • Maintenance, Renovation, and Repairs of the Facility
  • Research and present options to Board of Directors of products and services to be purchased to enhance and upgrade the facility
  • Receive bids and hire third parties to complete renovation and repair work at the facility
  • Purchase new equipment and supplies for the upcoming season
  • Repaire damage at the facility from mother nature and vandals as soon as possible after it occurs
  • Review contracts annually with vendors and third parties that perform ongoing work and provide supplies at / to the facility including irrigation, lawn care, ag-lime, chalk suppliers, gravel suppliers, port-o-potties, garbage removal
  • General upkeep of the facility such as mending fences, repairing batting cage nets, turf repairs, seeding and aerating the fields, laying down parking lines, repairing field and concession equipment, light pole repairs
  • Organize opening of facility in the Spring including setting out bases, mounds, garbage cans and hanging the batting cage nets
  • Organize Spring Field Clean-up Day
  • Organize closing of facility in the Fall including storing bases, mounds, taking down batting cage nets, pulling in garbage cans for pickup
  • Arrange and coordinate the preparation (draggin & chalking) of the fields for game play
  • Make sure all bases and mounds are at the correct distances for each field
  • Coordinate and arrange that fields and outside areas are mowed on a weekly basis
  • Make sure foul lines are painted on each field at least every two weeks
  • Coordinate the weekly clean-up and removal of trash at the facility
  • Make sure water drains from the facility properly
  • Keep the maintenance building and garage area reasonably clean and organized
  • Purchase fuel and other consumable supplies
  • Hire Field Crew members in the spring
  • Determine the pay amount for each Field Crew member and communicate these amounts with the Treasurer

 

Equipment Manager

  • Ensure player equipment needs and other equipment needs for game play are monitored and appropriately supplied to meet season needs
  • Assign teams for each division and work with external vendor on uniform and caps for all age divisions

 

Sponsorships

  • Work with businesses in the community to raise sponsorship dollars to support Walnut Creek Baseball and the Robert Brownell Complex

 

Registrar

  • Coordinate registrations during the registration process
  • Answer e-mails regarding registration and team formation

 

Officer on Duty (OD)

  • Each Board Member is responsible for taking a share of the OD duties which is needed during weekday league games
  • Be visible at the complex during assigned night and makes sure all teams and umpires show up
  • Deal with any questions or issues that arise throughout the night
  • Open up the park and close down the park (turning on and off field lights as needed)
  • Two shifts each night Monday through Friday

 

High School Silver Cord or volunteer hours

  • The Board of Directors being volunteers recognizes the importance of volunteering in the community
  • We encourage high school students looking for volunteer hours or Waukee Silver Cord hours to reach out to the President for opportunities to volunteer and give back to the community and Walnut Creek Baseball