Walnut Creek Baseball Board of Directors Positions
President
Oversee daily operations of the league and facility
General oversight and strategic direction
Communicate with outside entities
Facilitate Board of Directors meetings
Vice President
Manage the Rec League
Oversee Division VP’s for each age division
Coordinate try-outs and draft
Coordinate coaches clinic with Waukee HS Baseball coach
Secretary
Record minutes of Board of Directors meetings
Schedule Board of Directors meetings and communicate to Board Members
Coordinate and manage the Officer on Duty schedule
Manage reporting requirements with state entities
Treasurer
Pay vendors
Manage financial books
Division VP - 5u, 6u, 7u, 8u, 9u, 10u/11u, 12u/13u, 14u/15u (one for each age division)
Recruit coaches for your age division
Communicate with coaches and parents for your age division
Schedule practices for the field you are in charge of
Attend try-outs and draft
Publish and distribute rules
Facility Manager
Maintenance, Renovation, and Repairs of the Facility
Research and present options to Board of Directors of products and services to be purchased to enhance and upgrade the facility
Receive bids and hire third parties to complete renovation and repair work at the facility
Purchase new equipment and supplies for the upcoming season
Repaire damage at the facility from mother nature and vandals as soon as possible after it occurs
Review contracts annually with vendors and third parties that perform ongoing work and provide supplies at / to the facility including irrigation, lawn care, ag-lime, chalk suppliers, gravel suppliers, port-o-potties, garbage removal
General upkeep of the facility such as mending fences, repairing batting cage nets, turf repairs, seeding and aerating the fields, laying down parking lines, repairing field and concession equipment, light pole repairs
Organize opening of facility in the Spring including setting out bases, mounds, garbage cans and hanging the batting cage nets
Organize Field Clean-up Day
Organize closing of facility in the Fall including storing bases, mounds, taking down batting cage nets, pulling in garbage cans for pickup
Arrange and coordinate the preparation (draggin & chalking) of the fields for game play
Make sure all bases and mounds are at the correct distances for each field
Coordinate and arrange that fields and outside areas are mowed on a weekly basis
Make sure foul lines are painted on each field at least every two weeks
Coordinate the weekly clean-up and removal of trash at the facility
Make sure water drains from the facility properly
Keep the maintenance building and garage area reasonably clean and organized
Purchase fuel and other consumable supplies
Hire Field Crew members in the spring
Determine the pay amount for each Field Crew member and communicate these amounts with the Treasurer
Equipment Manager
Ensure player equipment needs and other equipment needs for game play are monitored and appropriately supplied to meet season needs
Assign teams for each division and work with external vendor on uniform and caps for all age divisions
Sponsorships
Work with businesses in the community to raise sponsorship dollars to support Walnut Creek Baseball and the Robert Brownell Complex
Registrar
Coordinate registrations during the registration process
Answer e-mails regarding registration and team formation
Weekend Tournament Coordinator
Put together Field Crew tournament work schedule on a weekly basis and communicate with Field Crew members
Oversee Field Crew members during weekend tournaments
Perform early morning onsite inspections of the fields to determine playability and communicate with USSSA regarding any delays due to rain
Close up the facility on Sunday evening and make sure the facility is ready for Monday league games
Officer on Duty (OD)
Each Board Member is responsible for taking a share of the OD duties which is needed during weekday league games
Be visible at the complex during assigned night and makes sure all teams and umpires show up
Deal with any questions or issues that arise throughout the night
Open up the park and close down the park (turning on and off field lights as needed)
Two shifts each night Monday through Friday
High School Silver Cord or volunteer hours
The Board of Directors being volunteers recognizes the importance of volunteering in the community
We encourage high school students looking for volunteer hours or Waukee Silver Cord hours to reach out to the President for opportunities to volunteer and give back to the community and Walnut Creek Baseball
