Oversee daily operations of the league and facility
General oversight and strategic direction
Communicate with outside entities
Facilitate Board of Directors meetings
Vice President
Oversee Division VP’s for each age division
Coordinate try-outs and draft
Coordiante coaches clinic with Waukee HS Baseball coach
Associate VP- Strategic Initiatives
Applies for yearly Grants for Walnut Creek Baseball
Seeks out any new grants or funding that may be available
Assists the President with duties as necessary
Associate VP-Legal
Oversees Contracts
Maintains Walnut Creek Baseball By-Laws and ensures that are up to date
Gives legal advice as needed
Secretary
Record minutes of Board of Directors meetings
Schedule Board of Directors meetings and communicate to Board Members
Coordinate and manage the Officer on Duty schedule
Manage reporting requirements with state entities
Treasurer
Budget
Pay vendors
Manage financial books
Division VP - one needed for each age division: 5u, 6u, 7u, 8u, 9u, 10u/11u, 12u/13u, 14u/15u
Responsible for all communications with coaches and parents for your age division
Responsible for scheduling practices for the field you are in charge of
Responsible for being at try-outs and the draft
Publishes and distributes rules
Registrar
Responsible for making sure the website is updated and ready to go for registration
Responsible for answering e-mails regarding registration and team formation
Responsible for registrations during the registration process
Responsible for gathering information for draft
Webmaster
Maintenance and oversight of website
Updating website with current information
Maintaining Twitter Account and Facebook and ensuring communication with the public through these entities.
Umpire in Chief
Responsible for relationship with USSSA umpire scheduling
Responsible for house rules and coordination of rules with USSSA
Equipment Manager
Responsible for ensuring player equipment needs, game balls, and other equipment needs for game play are monitored and appropriately supplied to meet season needs.
Responsible for assignment of teams for each division and working with external vendor on uniform and caps for all age divisions.
Facility Manager
Maintenance, Renovation, & Repairs of the Facility
Research and present options to Board of Directors of products and services to be purchased to enhance & upgrade the facility in the early Spring and Fall
Receiving bids and hiring third parties to complete renovation and repair work at the facility
Purchasing new equipment and supplies for the upcoming season
Repairing damage at the facility from mother nature and vandals as soon as possible after it occurs
Review contracts annually with vendors & third parties that perform ongoing work and provide supplies at / to the facility. These include irrigation, lawn care, ag-lime & chalk suppliers, gravel suppliers, port-o-potties, garbage removal, etc.
General upkeep of the facility such as mending fences, repairing batting cage nets, turf repairs, seeding and aerating the fields, laying down parking lines, repairing field and concession equipment, light pole repairs, etc.
Arranging/organizing the opening of the facility in the Spring. This includes setting out the bases, mounds, benches, garbage cans and hanging the batting cage nets, etc.
Organizing Field Clean-up Day
Arranging / organizing the closing of the facility in the Fall. This includes storing the mounds, bases, & benches, taking down the batting cage nets, pulling in the garbage cans for pick-up
Field Manager
Arranging and coordinating the preparation (chalking & dragging) of the fields for league play
Making sure all bases and mounds are at the correct distances for each field
Coordinating and arranging the fields and outside areas are mowed on a weekly basis
Making sure foul lines are painted on each field at least every two weeks
Coordinating the weekly clean-up and removal of trash at the facility
Making sure water drains from the facility properly
Keeping the maintenance building & garage are reasonably clean & organized
Purchasing fuel and other consumable supplies
Weekend Tournament Coordinator
Hiring of tournament Field Crew members in the spring
Putting together the Field Crew tournament work schedule on a weekly basis and communicating with Field Crew members
Overseeing the Field Crew members during weekend tournaments
Performing early morning onsite inspections of the fields to determine playability and communicating with the USSSA central office regarding any delays due to rain.
Resolve any facility issue that may occur during weekend tournaments
Determining the pay amount for each Field Crew member and communicating these amounts with the Treasurer.
Closing up the facility on Sunday evening and make sure the facility is ready for Monday league games.
Sponsorship Chair
Responsible for working with businesses in the community to raise sponsorship dollars to support the league.
Officer on Duty (OD)
Each member of the Board is responsible for taking a share of the OD duties during the Walnut Creek Baseball season.
The OD is visible at the complex during their assigned night and makes sure all teams and umpires show up.
Deal with any questions or issues that arise throughout the night.
Open up the park and close the park down (turning on and off field lights as needed).
High School Silver Cord hours
The purpose of the Silver Cord Program is to instill within students the importance of community service, and encourage students to be accountable for investing in their own education and in their community on a regular basis during their school years. The Silver Cord Program recognizes students for their community service during their high school years. Students are recognized at 25, 50, 100, and 150 hours. Students volunteering 150 hours by April 30 of their senior year will have the distinct honor of wearing a silver cord during their graduation ceremony.
If you are interested in joining the Walnut Creek Baseball board please contact the league Secretary at secretarywcbia@gmail.com
